As of January 31, 2022, under the direction of the Ministry of Environment and Parks (ENV), CSAP Society reviews Approved Professional statements and/or reports prepared in response to Director-imposed requirements, often as a condition of a certification document (e.g., in an AiP or CoC).
Examples of reports include:
- Approved Professional statements required by the ministry;
- A condition of a ministry certification document, such as a CoC or AiP; or
- Reports submitted to meet ministry requirements such as:
- progress reports;
- monitoring reports; or
- annual/biannual, quarterly or monthly reports, or other similar titles.
How the process works
What to submit to CSAP Society vs. ENV?
CSAP Society reviews only reports and statements related to Director imposed requirements on non high-risk sites. These documents are to be submitted directly for review to the CSAP Society’s Review Services Committee (“the committee”), at [email protected]. Once the review is completed, the committee sends the ministry a report with the review findings.
In some instances, ENV will direct in advance for applicants to send reports associated with high-risk sites through CSAP Society. Only such reports related to high-risk sites are to be submitted to CSAP Society for review as well.
Approved Professional statements or reports submitted for the site identification process (i.e., release requests) still need to be sent to [email protected]
Confirmation of remediation report submitted in accordance with AiP requirements are reviewed directly by ENV and should not be forwarded via CSAP Society. Requests for revising, amending, ceasing operations, altering the ministry requirements and non-compliance reports still need to be sent to CSP_cio@[email protected]
*Note, if submitting a qualifying monitoring report or other report that qualifies for CSAP RSC review at the same time you are requesting a revision (i.e. revision/amendment/ceasing/altering) to an ENV reporting requirement, then two submissions are required as the monitoring report will be reviewed by RSC and the request to revise your commitments will be reviewed by ENV. They are two separate submissions, each entering a queue of a different length. As such, we recommend you consider whether the monitoring report and request to revise the current commitments should be reported separately or together. If your monitoring report and request to revise current commitments are prepared as one document, please forward one copy to RSC (with the supporting documents including CSSAF) and a separate copy to ENV (with the supporting documents including CSSAF). Regardless of whether the monitoring report and request for revision to your commitments are prepared as one or two documents, separate applications should be made to CSAP Society and ENV. Please include background information with each submission so its clear to the RSC and ENV reviewers that separate requests have been sent to both concurrently.
More information about Review Services:
Review Services submission package
The following documents are to be submitted and/or used to prepare your application package for Review Services:
- RS Transmittal Letter (mandatory; please submit in Word format).
- Contaminated Sites Service Application Form (CSSAF). The online fillable CSSAF is available on the ministry’s Site remediation forms’ webpage (mandatory; please submit in PDF format).
- RRS Checklist (not mandatory but recommended as a useful tool for a successful report).
Applications to CSAP Society for Review Services must be accompanied by a cheque.
