The Ministry of Environment and Climate Change Strategy has asked the CSAP Society to expand the services that they provide: effective January 31, 2022, CSAP will be reviewing select applications for non-high-risk sites. These new services will include reviewing applications made to support the director’s requirements.

How the new process works

Documents that are needed to support ministry requirements for non-high risk sites are to be submitted directly for review to the CSAP Society’s Review Services Committee, at [email protected].

Once the review is complete, the committee sends a report with review findings to the ministry for consideration.

Included reports

  • Approved Professional statements required by the ministry
    • Typically, as a condition of a ministry certification document. For example: CoC or AiP
  • Reports submitted to meet the ministry requirements. For example: Progress reports, monitoring reports, confirmation reports, annual/biannual, quarterly or monthly reports, or other similar titles

Approved Professional statements or reports submitted for the site identification process (i.e., release requests) still need to be sent to [email protected]

Requests for revising, amending, ceasing operations, altering the ministry requirements and non-compliance reports still need to be sent to CSP_cio@[email protected]

Note if submitting a qualifying Monitoring Report or other report that qualifies for CSAP RSC review at the same time you are requesting a revision (i.e. revision/amendment/ceasing/altering) to an ENV reporting requirement, then two submissions are required as the monitoring report will be reviewed by  RSC and the request to revise your commitments will be reviewed by ENV.   They are two separate submissions, each entering a queue of a different length.  As such, we recommend you consider whether the monitoring report and request to revise the current commitments should be reported separately or together.  If your Monitoring Report and request to revise current commitments are prepared as one document, please forward one copy to RSC (with the supporting documents including CSSAF) and a separate copy to ENV (with the supporting documents including CSSAF). Regardless of whether the monitoring report and request for revision to your commitments are prepared as one or two documents, separate applications should be made to CSAP and ENV. Please include background information with each submission so its clear to the RSC and ENV reviewers that separate requests have been sent to both concurrently.

For a detailed description of Review Services now being conducted by CSAP, you are directed to the presentation below:

Review Services Webinar CSAP slides

The following document summarizes the of reports types that now must be forwarded to CSAP, and not ENV, for review, assuming the sites are not high risk.

Scope of Services

Please use the following Transmittal when preparing your application package for Review Services

RS Transmittal Letter (mandatory, please submit in Word format)

A Contaminated Sites Service Application Form (CSSAF) is to be included with the application packages that are submitted to CSAP for review under this process. The online fillable CSSAF is available on the ministry’s Site Remediation forms webpage.

Although not mandatory, you are encouraged to use the checklist below when preparing your application package for Review Services:

RRS  Checklist (not mandatory, but recommended as a useful tool for a successful report)

Applications to CSAP for Review Services must be accompanied by a cheque. For amounts, please see the link below:

RRS Submissions Fee Schedule  (added to CSAP P6 Submission Schedule)